Boost efficiency, cut costs, and eliminate errors with Canon Canada’s Intelligent Pay™
What if your business could save up to 80% on the cost of processing invoices, give your finance team 10 hours a week back to work on strategy, and gain protection from payment fraud?
Finance teams still using manual AP processes often spend those 10 hours on repetitive, low-value tasks like data entry, chasing approvals, and fixing preventable errors. In addition to wasting valuable time and resources, the business is at risk for fraud, missed payments, and compliance issues.
With Canon Canada’s Intelligent Pay™, companies are cutting invoice cycles from weeks to days, slashing error rates by more than half, and giving finance teams the breathing room to focus on strategy instead of paperwork.
It’s not just about efficiency. Automated invoicing adds built-in checks, audit trails, and approval controls that reduce the risk of payment fraud and human error.
The result: stronger financial control, stronger supplier relationships, and deeper insights to plan for sustainable growth.
How Automated AP Works
From an invoice landing in an inbox to payment to vendors, Canon Canada’s Intelligent Pay™ takes care of the entire process without any manual support from your AP team. Here’s what it looks like:
Receiving: An automatic invoice collection tool pulls invoices from every channel—email, scans, portals, or accounting software—and organizes them in one digital hub.
Data capture: Optical Character Recognition (OCR) and ML read key details like vendor information, invoice date, payment terms, amounts (subtotal, taxes, shipping/fees, total due), PO number and line items. These payment details are extracted from the invoice.
Validation and matching: The data is cross-checked against purchase orders, contracts, and business rules housed in the existing back-end accounting system. Errors and discrepancies are flagged. Invoices that check out move on to approvals.
Automated approvals: Validated invoices are automatically routed to pre-determined approvers. If someone forgets to sign off, the system automatically sends them a reminder. Automating approvals alleviates one of APs major pain points and ensures that invoices are always paid on time.
Payment: Once approved, invoices are automatically processed for payment.
The Benefits of Invoice Automation
By eliminating manual data entry and streamlining approvals, automating AP processes has immediate and tangible benefits for businesses.
Game-changing efficiency: Studies show that automating the invoice process eliminates up to 95% of manual data entry, and can reduce vendor invoicing processing and approval process from two weeks to two days.
Fewer errors: Intelligent automation virtually eliminates human error.
Lower invoice processing costs: Automating your invoices reduces the cost per invoice from $12-$30 to $1-$5. That’s a 60-80% drop in cost from manual processing.
Sustained growth and resilience: Automated AP systems can easily scale to accommodate increased business volume without proportional increases in operational costs, supporting sustainable growth.
Real-time financial visibility and control: Canon Canada’s Intelligent Pay™ unlocks powerful real-time insights into spending patterns, supplier relationships, and working capital. By removing the burden of manual data entry, finance teams gain the time and capacity to focus on higher-value strategy, including better financial forecasting, improved business intelligence, and enhanced audit readiness.
From buy-in to adoption: Canon Canada makes change work
We go far beyond supplying businesses with the best technology. No system will succeed without employees getting on board, feeling empowered, and adopting new processes. As your partner, we will oversee change management, train your teams on new software, and facilitate seamless uptake. We’re here to make sure you not only adapt to change, but that you thrive through it.
We pride ourselves on hands-on, concierge-level service.
Ready to automate AP and free up your team?
Let’s start calculating your potential savings today. Connect with a Canon Canada representative for a free demo on our website and see how Canon Canada’s Intelligent PayTM can streamline your accounts payable processes.
As your organization moves ahead on your digital transformation journey, it’s a good time to think about your business’s overall digital health. Ask us about booking a Baseline Security Assessment to get an understanding of your security stance and uncover any vulnerabilities.